Job Title: Administrative Assistant
Job Description
Together, our administrative assistants work hard to gather and communicate relevant information, coordinate requests and approvals, and address general concerns to help our teams run effectively. We invite you to use your organizational skills and attention to detail to provide outstanding administrative support to our Global Business Development team in our Minneapolis Regional office in Minneapolis, MN.
Time is precious, so lets not waste it. Promptly coordinate daily requests including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes. Help ensure the office is running smoothly. Assist with onsite vendor service visits for office equipment as well as provide onsite meeting coordination and IT support when needed. Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics. Do you like to stay in touch? Good! We need you to coordinate workflow processes with various divisions to ensure appropriate handling of team requests. Put your thinking cap on. Youll solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures. Become a subject matter expert. Respond to employees questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too. Dont worry about sitting idle. We are a growing company and always have additional opportunities to assist.
Hard Skills
+ 2+ years of experience with administrative work involving inquiry and recommendations that led to the improvement of administrative procedures, practices, or programs
+ 1-2 years of experience
+ Must have a bachelors degree
+ Demonstrated ability to work in a complex department, maintain diverse sets of information, and apply policies and guidelines
+ Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
+ High school diploma
Soft Skills
+ Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
+ Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
+ Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
Job Type
This is a permanent position.
Work Site
This is a fully on-site position in Saint Paul, Minnesota.
Work Environment
50-55 employees
1 direct report - 2 other admins
In office 5 days of week
M-F 8-5pm
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ****** (%20******) for other accommodation options.